Please browse through the products we carry below and ask for our free technical demos to help you decide how these solutions will benefit your company.



MailArchiva is a popular email archiving and email discovery server for companies.

Meets your email archiving regulatory requirements (Sarbanes Oxley, Gramm-Leach Bliley and the Freedom of Information Acts).

Used by thousands of companies, educational institutions, NGO's and government agencies world-wide.

Enterprise grade solution (scales from fifteen mailboxes to sixty thousand and beyond)

Compatible with a wide range of mail servers and storage devices.

Offered as an on-premise (runs on Windows, Linux, Solaris, etc.) solution.

Absolutely free for organizations with less than twenty mailboxes (fully functional version)

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Our Advantage


Over the past seven years, we have been constantly improving and evolving the MailArchiva product. We’re proud of what we’ve accomplished! We think you’ll agree that it reaches out to a very high standard.


  • Software solution. MailArchiva runs well in virtual environments and will happily co-exist with other enterprise applications in your private cloud infrastructure. Furthermore, instead of having to support additional third-party hardware, you maintain the flexibility to use your preferred hardware equipment and supplier.
  • Unlimited storage. There are no licensing restrictions on the amount of data you can store for a given number of mailboxes. Many appliance vendors claim to offer “unlimited mailboxes” when in fact they make their money further down the line, when one inevitably runs out of resources (CPU or storage) and must therefore purchase additional modules at high prices.
  • Transparent pricing. There are no additional third-party software costs (e.g. no need to purchase a database). Furthermore, all support utilities and add-ons are included in the price.
  • Fast search. Many competitive products store emails in relational databases. These databases tend to slow down significantly as the number of records increases. In contrast, MailArchiva uses a search engine design that offers fast searches throughout the duration of the desired retention period.
  • True archiving. MailArchiva archives data to a small number of AES-encrypted archive files. This storage scheme ensures that volume data is highly compressed and is easy to backup and move around. Furthermore, since data is stored in standard ZIP archives, your precious data will be accessible in the long-run.
  • Easy e-Discovery. MailArchiva makes it easy for companies to satisfy e-discovery requests. Select the emails to include in the report, choose the level of detail you require, click Save to PDF.
  • Simplicity. MailArchiva is designed with simplicity in mind. Setup is quick and easy. All product options are logically presented and the product is generally very easy to install and use.
  • Reliability and Performance. Instead of concentrating our energies on developing features that few companies actually need, we have focused our efforts on eliminating bugs and optimizing code for high performance.
  • Tight Focus. At Stimulus Software, we don’t pretend to offer everything under the sun. Our goal is offer tightly focused solutions that specifically enable companies to retain and access their valuable information.
  • Superior Value. As many of our customers will attest, MailArchiva is a superior product, sold at an affordable price.

MailArchiva Features

Category Feature


  • Archives all incoming, outgoing and internal emails
  • Archives calendar (iCal) and contact (vCard) data
  • Archives Microsoft Lync instant message (IM) chats
  • Define archiving rules
  • Attachment de-duplication
  • Message de-duplication
  • Archive compression (±60%, ZIP) & encryption (AES-128)
  • Multiple disk/volume support
  • Removeable disk support
  • Auto volume creation per month/quarter/year/size
  • In built recovery queue
  • Live and scheduled archive backup
  • Data stored in compound archive files (easy to manage)

Email Discovery

  • Search entire company, department, user emails
  • Easy search for beginners
  • Expert search using query language
  • Save and restore search queries
  • Automated searching per time period; results delivered by email
  • Infinite scrolling across all archived information
  • Search inside Word, Powerpoint, Excel, PDF, RTF, ZIP, tar, gz and Open Office attachments
  • Synchronize and display Office 365, Microsoft Exchange folders
  • Time machine – View change in folder structure over time
  • Import and display PST folders
  • Export emails en bulk to file
  • Restore emails en bulk to mail server
  • Print emails en bulk
  • Delete emails en bulk (authorized user only)
  • View emails and header information
  • Social charts (depicts relations between users)
  • Advanced statistics over selected period (e.g. attachment size/type etc.)
  • Message conversation threads

Email Compliance

  • Define retention policies
  • Index and display journal envelopes
  • Generate comprehensive journal reports in PDF/TIFF format
  • Auto & Manual Tagging – Group emails into cases and recall as needed
  • Legal Hold – Protect emails from being deleted by retention policies

Data Leak Prevention

  • Send alert on content match

Web Console

  • Access to archive from web console
  • Active Directory and basic authentication
  • LDAP, Google and iMail authentication
  • SAML, OpenID and Windows Azure authentication
  • Windows single sign-on authentication (NTLM v2)
  • Fine grained access control
  • Search and retrieval using mobile devices (e.g. iPad friendly)

System Interfaces

  • Inbuilt SMTP server
  • Inbuilt Sendmail / Postfix milter server
  • Inbuilt POP / IMAP client
  • Web services API


  • Search through detailed audit logs
  • Email status alerts
  • Real-time status info
  • Real-time status charts
  • Standard JMX monitoring interface

MS Exchange / Outlook

  • Message attachment stubbing
  • Access archive from Outlook (Outlook plugin)
  • Multiple Exchange servers
  • Multiple Exchange stores


  • Direct import from Office 365, MS Exchange, Google Apps, EML, MBOX, MSG, PST
  • Export to EML, MSG, PDF, TIFF and PST (with folder structures)
  • Export search results to CSV format


  • Fast search (half a billion messages < less than 3 sec)*
  • Fast archiving (greater 200 messages/sec)*
  • Scales to 60,000 users and beyond

Clustering & HA

  • Route traffic across multiple servers
  • Deploy redundant servers as needed


  • Passwords hashed & encrypted
  • Role based access control
  • Support for TLS where possible
  • Inbuilt certificate management
  • Antivirus scanning


  • Multiple language support (English, German, Russian, etc.)
  • Internationalized indexing and searching
  • Easy setup & configuration
  • Runs on most operating systems
  • Use of open standards, no proprietary formats
  • Automatic updates
  • Appliance mode (define mount points, network settings, etc.)
  • Online help
  • Native Multi-tenant (for ISP hosting)
  • On Premise and Cloud Available

Mail Server/s

  • Microsoft Exchange 2000/2003/2007/2010/2013, Office 365, Google Apps, Postfix, Sendmail, Qmail, iMail, Lotus Notes, AXIGen, Communigate Pro, Neon Insight, Zimbra and others

Operating Systems

  • All versions of Windows, Linux, Solaris, Mac OS X
  • Tried and tested on Vmware

MailArchiva Benefits

Preserve vital company knowledge

Your company email archives remain intact over the long-term.

Comply with email compliance legislation

Ensure compliance with US and EU email archiving legislation (e.g. Sarbanes Oxley Act).

Monitor & audit employee communications

Ensure employees are communicating effectively.

Enhance mail server performance

When emails are archived, older emails can be safely deleted from the mail server, thereby freeing up precious mail server resources.

Reduce legal exposure

Most firms will eventually be involved in a legal action of some sort. A technical inability to produce emails that the court has required is no longer an acceptable legal defence.

Improve user productivity

No need for employees to waste time looking for old emails.

Access email information with ease

Ultra-fast search enables you to accurately and efficiently search through years of email data.

Lower storage costs

MailArchiva’s de-duplication and compression technology can reduce your storage costs by up to 60%.

Low cost solution

The product is priced competitively. No requirement to purchase any additional third-party software.

Highly scalable

Service up to 60,000 mailboxes on a single server. Deploy multiple servers as the need arises.

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